Companies & corporate law /

Qualified Electronic Signature: an Essential Tool for Board Members of Companies in Poland

In the digital age, qualified electronic signatures (QES) is a key tool for foreign investors and board members of companies in Poland. This advanced form of signature provides the highest level of security and authenticity in business processes, as well as compliance with EU regulations.

Check if you need a Qualified Electronic Signature

Board members of limited liability companies in Poland must have a qualified electronic signature or at least a trusted profile to perform duties such as:

  • Signing financial statements,
  • Submitting filings to the National Court Register (KRS),
  • Submitting data to the Central Register of Beneficial Owners (CRBR),
  • Signing management reports on the company’s activities.

The above activities are regulated by law, and it is necessary to have a QES to perform them. For foreign investors, the QES is a better solution than a trusted profile.

First, it is easier and faster to obtain a QES; and second, it can be used throughout the European Union.

Board members of limited liability companies in Poland must have a qualified electronic signature or at least a trusted profile to perform duties such as signing financial statements and submitting filings to the National Court Register.

Is the qualified Electronic Signature compliant with EU and polish regulations?

A qualified signature must comply with the regulation eIDAS (Electronic Identification and Trust Services), which gives it full legal force throughout the European Union. This distinguishes it from Poland’s trusted profile, which has limited use and is mainly used for contacts with the public administration.

A qualified electronic signature is equivalent to a handwritten signature and is more widely used.

What if there is no eIDAS compliance?

An electronic signature that does not meet the requirements set out in the eIDAS regulation will not be recognized by public institutions in the European Union. This can lead to serious consequences such as:

  • legal issues,
  • difficulties in international transactions,
  • non-recognition of signed documents.

It is therefore important to ascertain whether your chosen electronic signature service provider is compliant with this regulation. You can verify independently whether your qualified signature meets the required criteria by using the trust service provider search tool on the eIDAS website.

What are the advantages of a Qualified Electronic Signature?

  • Full compliance with EU and Poland regulations – ensures the legality of the signature throughout the EU,
  • Security – advanced encryption technologies minimize the risk of forgery,
  • Faster business processes – ability to remotely sign documents and enter into agreements with contractors,
  • Saving time and resources – no need to attend institutions in person.

Advantages of a Qualified Electronic Signature

Secure your business today

Both foreign investors and members of the board of directors of capital companies need to adapt to Poland’s digital and legal requirements. We offer comprehensive support in obtaining a qualified electronic signature. This makes it easier to conduct business while ensuring full legal compliance and security of operations.

Don’t wait – contact us, we will help you obtain a qualified signature quickly and efficiently!

Author team leader DKP Legal Piotr Gozdowski
Contact our expert
Write an inquiry: [email protected]
check full info of team member: Piotr Gozdowski
Author team leader DKP Legal
Contact our expert
Write an inquiry: [email protected]
check full info of team member: Denis Ushakov

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