Reporting to the Central Statistical Office (GUS) in Poland

Updated: 28.04.2025

Submitting reports to the Central Statistical Office (GUS) in Poland is an obligation under the is a legal requirement under the Public Statistics Act. Selected companies must provide data about their operations. These statistics help monitor the economy and guide socio-economic policies.

For business owners, this means that they must regularly collect and report various types of information, ranging from employment and wages to investments and production.

However, only companies randomly selected by GUS are required to report.

Who must report to the Polish Central Statistical Office?

The reporting obligation in Poland applies to entities of the national economy operating within the framework of economic activity and covers various industries. However, the scope of the data to be provided may vary. Each year, the Polish Central Statistical Office determines which industries or which size of companies will be included in specific surveys. These may include, for example:

• Retail and service companies (sales, employment, wages),
• Manufacturers that additionally provide data on raw material consumption and production volume,
• Construction companies that provide statistical data on ongoing investments,
• Transport and logistics providers who fill in forms concerning the transportation of goods and passengers
• Companies with foreign capital, i.e. with capital from abroad or with foreign entities. A foreign entity can be a natural person without Polish citizenship, a legal person with a registered office abroad or an organizational unit that is not a legal person with a registered office abroad.

Detailed information on whether a company is required to report can be found in an official letter from the Statistical Office, on the GUS website, or by contacting the office via phone.

Reporting obligations depend, among other things, on:

• The size of the company (micro, small, medium, large enterprises),
• The type of activity conducted,
• The legal form of the company.

Notifications are sent by mail or can be checked on the GUS website. Requirements vary depending on company size, sector, and legal form. If a company is selected, it must submit the requested data by the specified deadline.

Types of GUS reports in Poland

The most common forms include information such as:

• Employment and wages – including number of employees, total amount of wages, average wage,
• Sales and revenues – sales volume of goods and services, domestic and foreign sales revenues,
• Investments – value of expenditures incurred, main sources of financing, investment areas.

The scope of the report can also be narrowed thematically and limited to selected industries, e.g.:

• Transport and logistics – data on freight and passenger transport,
• Construction – investment progress, number of completed facilities, employment in construction,
• Environmental protection – water consumption, pollutant emissions, waste management.

Report content changes yearly based on research goals, EU directives, and economic shifts.

Reporting to Polish Central Statistical Office – forms and deadlines

Most reports to the GUS are now submitted electronically via the GUS Reporting Portal, which can be found here. Thanks to the portal:

• You can fill out and send the form quickly without having to print out the documents – opening the form takes place directly in the system,
• The data is automatically verified, which reduces the number of errors and allows you to check its results in real time,
• A confirmation of report submission is available immediately after sending and is proof that the data has been entered and approved

Depending on the Office’s method of commitment, reports in Poland may be submitted within a specific timeframe:

• Monthly reports: usually by the 10th-20th day after the end of the month,
• Quarterly reports: usually up to a dozen or so days after the end of the quarter,
• Annual reports: usually by the end of March of the following year (unless otherwise specified in industry regulations).

The exact deadlines are specified in the announcements of the President of the Central Statistical Office and in the statistical research program for a given year.

What are the sanctions for not submitting a report to GUS in Poland?

Failure to comply with the reporting obligation or providing false data in Poland may result in legal consequences, such as a fine. Submitting a report to GUS too late is an offense and is subject to a fine of between PLN 200 and PLN 5,000.

On the other hand, providing false information to the Central Statistical Office can result in not only a fine, but also restriction of freedom or imprisonment for up to 2 years. Failure to submit reports can also make it difficult or even impossible to obtain subsidies in the future in Poland.

GUS and data protection in Poland

Entrepreneurs are often afraid of sharing sensitive data, but the Central Statistical Office (GUS) in Poland has a legal obligation to maintain statistical confidentiality. In accordance with the above, it is worth remembering that:

• The Central Statistical Office is legally obliged to maintain statistical confidentiality,
• The data published by the GUS in Poland is an aggregate, so it does not allow for the identification of a specific company, unless it gives its consent or it is required by special regulations.

How can we help you?

Reporting to the GUS in Poland is not only a legal obligation, but also a tool for responsible company management. Reports submitted reliably and on time support market transparency and the development of public statistics.

If you have received a request from the GUS and the reporting obligations are too complex a task for you, please contact us. We will provide you with comprehensive support and ensure that your activities comply with the regulations.

FAQ – Reporting to the Central Statistical Office (GUS) in Poland