The president’s veto and the employment of foreigners- employers’ obligations toward Ukrainian citizens

On August 25, 2025, President Karol Nawrocki vetoed the amendment to the special act on assistance to Ukrainian citizens. Although the decision created uncertainty in the labor market, it should be emphasized that temporary protection introduced by the EU Council remains in force, guaranteeing Ukrainian citizens legal residence and work in Poland until at least March 4, 2026.

No amendment to the special act: risk of losing the right to reside and work

Nevertheless, failure to adopt the amendment before October 1, 2025, will have serious consequences. Ukrainian citizens holding status under the aid act in Poland will not be able to apply for temporary residence permits. Moreover, Ukrainians running sole proprietorships under B2B contracts may lose the right to conduct business as of October 1, 2025.

How should employers prepare for regulatory changes?

Legislative uncertainty requires entrepreneurs to react quickly. To avoid legal risks and HR issues, employers should take specific steps now:

• check the residence documents of all employed Ukrainian citizens and ensure their basis for legalized work is valid.
• verify social security (ZUS) settlements- this is a key condition for employees to access benefits.
• prepare a contingency plan in case some employees lose the possibility of legal work.
• monitor the legislative process- Sejm’s decisions in the coming weeks will determine the shape of the regulations.

Why do employers have to keep track of contributions and residence status?

The changes also affect benefits. According to the proposal, only persons employed and paying contributions will be entitled to the 800+ benefit or free healthcare. This means employers must pay particular attention to correctly registering employees and timely paying contribution obligations.

Most importantly, Ukrainian citizens under temporary protection based on the EU directive may legally reside and work in Poland until March 4, 2026. However, the problem may affect those employed under other legal bases, such as extended visas, residence cards, or visa-free movement – their status may expire as early as September 30, 2025, if the amendment is not adopted.

New presidential bill- stricter rules for foreigners

The President’s Office simultaneously announced its own draft bill. It provides, among others, linking social benefits and access to public healthcare with actual employment and payment of contributions, as well as introducing a penalty of up to 5 years’ imprisonment for illegal border crossing. The bill also envisages extending the period required to obtain Polish citizenship.

The president’s veto in August 2025 suspended the amendment to the act, which puts the employment of foreigners in the spotlight for employers and investors.
Legalization of employment cannot wait- check work permits, employment contracts, and correct notifications in the electronic system. Don’t wait, contact our specialists!